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Check your Sage 50cloud Accounts data is in good heath

We know how important the integrity of your Sage 50 Accounts data is to you, and any loss of data can be very costly in terms of time and money. You can use the Check Data option to check the validity of your data files. You should run it regularly, especially before taking a backup or after restoring your data.

If you've a multi user licence, all other users must log out before you can check your data. Alternatively, you can use the Backup manager to run automatic checks and backups while users are working in the data.

Check your data

  1. On the menu bar click File, click Maintenance then click Check Data.
  2. If there are no problems, a message appears informing you of this click OK.
  3. If there are problems with your data, the File Maintenance Problems Report appears. To find out how to fix any errors, warnings and comments, click How to fix errors & warnings in your Sage data or visit sage.co.uk/mydata

  4. Click Close then click Close.

Check Data errors, warnings and comments

The Check Data option examines the data files to detect errors, and summarises the results on the File Maintenance Problems Report window. It groups any issues into the following categories:


Errors indicate data problems caused as a result of corruption. If you've errors on your data, print the list of errors, then to correct the corruption you must follow the procedures on sage.co.uk/mydata before continuing.


Warnings indicate problems that you should attend to promptly. If you have warnings on your data, print the list of warnings, then refer to sage.co.uk/mydata


Comments are minor issues and don't necessarily require immediate attention. However, they do indicate small inconsistencies in the data. For example, a transaction dated beyond the current processing date. For information, please refer to sage.co.uk/mydata