TASBooks - Setting up your new company

Once you create a new company in TASBooks, you need to set it up and enter some basic company information, such as, the type of VAT scheme you use.

The following steps contain everything you need to help you set up your new company in TASBooks.

Before you start

Tip: If you're unsure about any of the following information in this section, please contact your accountant or financial adviser.

Before you begin to set up your company in TASBooks, check you have the following information to hand:

  • Your business status, for example, limited or partnership.
  • Your business type, such as service or retail.
  • Your financial year start date.
  • VAT information, such as whether your company is VAT registered, your VAT registration number and your VAT scheme.
  • Note: If you're based in the UK and on a Flat Rate VAT scheme, you need the percentage that applies to your business.

  • Bank account information. You can set up a number of different bank accounts in TASBooks, you must have the information of at least one of your bank accounts when setting up your company. You can set other bank accounts, if required, at a later date.
  • If you’re registered with HM Revenue & Customs (HMRC) or Revenue Online Service (ROS) for online filing, you need your log in credentials, If you haven’t registered yet, you can enter this at a later date. For more information about filing online and to register:

To set up your new company

  1. Open TASBooks > select the company you want to open > Start TASBooks.
  2. If you're prompted to login > enter your password > Login.
  3. Choose the term you want to use to describe the people who give you money, for example, Customer or Client > Next.
  4. Enter the required password information > Next.
  5. Tip: This password is for the SPV user. The SPV user is a Supervisor user account, with access to all of the options in TASBooks. You can set up additional users, with appropriate access, once you start working in TASBooks.

  6. Choose your company status and type.
  7. Tip: TASBooks creates a set of nominal accounts best suited to your company’s status and the type of business you run. To view the nominal codes that will be created for you, click the Click here link. If necessary, you can create additional nominal codes when you start using TASBooks.

  8. Enter the year your company started trading > Next.
  9. Select one of the following options: 

    • If you want a monthly based financial year > select the starting month and year.
    • If you want the year split into 13 periods of 4 weeks > select this option and enter date you want to start from.
    • If you're based in the UK and your financial year runs in line with the tax year > select this option and choose the year you want to start from.

  10. To proceed > Next.
  11. Depending on whether or not your company is registered for VAT, select one of the following options:

    • I am not VAT registered.
    • I am VAT registered. Then enter your VAT prefix, company registration number and choose your reporting period.

    Note: If you're registered for VAT and based in the UK, choose the prefix GB. If you're based in Ireland and VAT registered, choose the prefix IE.

  12. Click Next.
  13. If applicable, select the type of VAT scheme you're registered for.
  14. Tip: TASBooks supports both standard VAT, based on invoices and credits, and VAT cash accounting or Moneys received basis, based on supplier invoices and customer payments. Cash Accounting or Moneys Received Scheme means you account for VAT on the basis of payments you receive and make, rather than invoices you issue and receive. It is ideal if your customers take a long time to pay you and can help your cash flow. Standard VAT Accounting means you account for VAT at the date the relevant supply is made.

  15. If reverse charge VAT rules apply to your company, select this check box > Next.
  16. To add your bank account details, select the relevant account type > Edit > enter the relevant details > OK.
  17. Note: The TPS Clearing A/C is used for TAS Payment Services. You should keep this account, even if you don’t use this option yet. For more information about this, refer to your TAS Payment Services guide available from within your TASBooks company > Help > Manuals.

  18. To add further accounts > Add > enter the relevant information > OK.
  19. To continue > Next.
  20. If you're not VAT registered, or you're based in Ireland, proceed to step 18.

  21. If you're based in the UK and have registered with HMRC to file online > select the second option > enter your user ID and password details > Next.
  22. If you're not yet registered, or you haven't got your user ID and password to hand > select the first option > Next > proceed to step 18.

  23. Enter the contact information for the person responsible for making the submissions > Next.
  24. Check the information is correct > Finish.
  25. Click Close > enter the password you created earlier > Login.

You’ve successfully set up your company’s data and you’re now ready to start using TASBooks.

The following steps contain everything you need to help you set up your new company in TASBooks.

Before you start

Tip: If you're unsure about any of the following information in this section, please contact your accountant or financial adviser.

Before you begin to set up your company in TASBooks, check you have the following information to hand:

  • Your business status, for example, limited or partnership.
  • Your business type, such as service or retail.
  • Your financial year start date.
  • VAT information, such as whether your company is VAT registered, your VAT registration number and your VAT scheme.
  • Note: If you're based in the UK and on a Flat Rate VAT scheme, you need the percentage that applies to your business.

  • Bank account information. You can set up a number of different bank accounts in TASBooks, you must have the information of at least one of your bank accounts when setting up your company. You can set other bank accounts, if required, at a later date.
  • If you’re registered with HM Revenue & Customs (HMRC) or Revenue Online Service (ROS) for online filing, you need your log in credentials, If you haven’t registered yet, you can enter this at a later date. For more information about filing online and to register:


  • To set up your new company

    1. Open TASBooks > select the company you want to open > Start TASBooks.
    2. If you're prompted to login > enter your password > Login.
    3. Choose the term you want to use to describe the people who give you money, for example, Customer or Client > Next.
    4. Enter the required password information > Next.
    5. Tip: This password is for the SPV user. The SPV user is a Supervisor user account, with access to all of the options in TASBooks. You can set up additional users, with appropriate access, once you start working in TASBooks.

    6. Choose your company status and type.
    7. Tip: TASBooks creates a set of nominal accounts best suited to your company’s status and the type of business you run. To view the nominal codes that will be created for you, click the Click here link. If necessary, you can create additional nominal codes when you start using TASBooks.

    8. Enter the year your company started trading > Next.
    9. Select one of the following options: 

      • If you want a monthly based financial year > select the starting month and year.
      • If you want the year split into 13 periods of 4 weeks > select this option and enter date you want to start from.
      • If you're based in the UK and your financial year runs in line with the tax year > select this option and choose the year you want to start from.

    10. To proceed > Next.
    11. Depending on whether or not your company is registered for VAT, select one of the following options:

      • I am not VAT registered.
      • I am VAT registered. Then enter your VAT prefix, company registration number and choose your reporting period.

      Note: If you're registered for VAT and based in the UK, choose the prefix GB. If you're based in Ireland and VAT registered, choose the prefix IE.

    12. Click Next.
    13. If applicable, select the type of VAT scheme you're registered for.
    14. Tip: TASBooks supports both standard VAT, based on invoices and credits, and VAT cash accounting or Moneys received basis, based on supplier invoices and customer payments. Cash Accounting or Moneys Received Scheme means you account for VAT on the basis of payments you receive and make, rather than invoices you issue and receive. It is ideal if your customers take a long time to pay you and can help your cash flow. Standard VAT Accounting means you account for VAT at the date the relevant supply is made.

    15. If reverse charge VAT rules apply to your company, select this check box > Next.
    16. To add your bank account details, select the relevant account type > Edit > enter the relevant details > OK.
    17. Note: The TPS Clearing A/C is used for TAS Payment Services. You should keep this account, even if you don’t use this option yet. For more information about this, refer to your TAS Payment Services guide available from within your TASBooks company > Help > Manuals.

    18. To add further accounts > Add > enter the relevant information > OK.
    19. To continue > Next.
    20. If you're not VAT registered, or you're based in Ireland, proceed to step 18.

    21. If you're based in the UK and have registered with HMRC to file online > select the second option > enter your user ID and password details > Next.
    22. If you're not yet registered, or you haven't got your user ID and password to hand > select the first option > Next > proceed to step 18.

    23. Enter the contact information for the person responsible for making the submissions > Next.
    24. Check the information is correct > Finish.
    25. Click Close > enter the password you created earlier > Login.

    You’ve successfully set up your company’s data and you’re now ready to start using TASBooks.