TASBooks - Create or edit your bank accounts

In TASBooks, some bank accounts are automatically created for you:

  • Current account.
  • Deposit account.
  • Petty cash account
  • TAS payment services clearing account.

You can amend these accounts or create new ones. You also set up bank accounts for your credit cards so you can record credit card transactions.

The following steps contain everything you need to create and edit bank account records in TASBooks.

To create a new bank account record

  1. File > Assistant > New Bank Account.
  2. Account Description > enter the name of this bank account, for example Current or Reserve.
  3. Account Type > choose the relevant bank account type.
  4. Tip: It's important to make the right selection, as some of the settings on the account will depend on the selection you make here.

  5. Enter the account holder name, sort code and account number.
  6. If this account has an opening balance > complete the following information:
  7. Statement Date Enter the date of the statement you're taking the balance from.
    Account Balance Enter the account balance.

    Note: If you're entering an overdrawn balance, or a credit card which you own money on, enter the balance as a minus value.

  8. To continue > Next.
  9. Depending on whether you want to reconcile this account or not, select one of the following options:

    • Yes, I do want to be able to reconcile this account.
    • No, I do not want to be able to reconcile this account.

    Tip: You'll probably want to reconcile a bank account to check the entries in TASBooks match those on your bank statement, but may not want to reconcile a petty cash account.

  10. To continue > Next.
  11. To select an existing nominal code to use for this bank account > press F2 in the nominal account box > select the relevant nominal code. Alternatively, if you want to create a new nominal account > Add new Nominal Account > enter the relevant details > Save.
  12. To continue > Next.
  13. Check the bank account details are correct > Finish.

To edit a bank account record

  1. Cash Book > Bank Accounts > Maintain Bank Accounts.
  2. Select the relevant account > Edit.
  3. Complete the following information:
  4. Description Enter a description of this bank account.
    Send Mail Depending on whether or not you want to send mail to this supplier, choose either Yes or No.
    Nominal Account Enter the nominal account number for this bank account.
    Nominal Desc Based on the nominal account you enter, the nominal description appears automatically.
    Reconcile Account Choose whether you want to check or reconcile this bank account.
    Account Type Choose the appropriate account type, for example, current deposit, cash credit card etc.
    Sort Code Enter the sort code, if applicable.
    Account Number Enter the account number, if applicable.
    Account Name Enter the account name, if applicable.
    IBAN Enter your IBAN number, if applicable.

    Tip: An international bank account number (IBAN) is a standard format for accurately quoting bank account details when making international payments. You will normally find your accounts IBAN shown on your bank statement.

    Bank Account Name and Address Complete these details, if applicable.
    BIC Enter your BIC number, if applicable.

    Tip: A bank identifier code (BIC) is used to advise a bank how to route payments to an overseas bank. You will normally find your bank’s BIC shown on your bank statement.

    Inactive account If this account is no longer in use, select this check box.

    Note: If you do select this account to enter a payment or receipt etc, you'll be warned that the account is inactive. You'll still be able to post transactions to this account, if you need to.

    ePayments and ePayments Service If you want to use the ePayments facility > select Enabled > choose your bank software from the drop-down list.

    Note: If you do select this account to enter a payment or receipt etc, you'll be warned that the account is inactive. You'll still be able to post transactions to this account, if you need to.

  5. To save the bank account record > Save.

The following steps contain everything you need to create and edit bank account records in TASBooks.

To create a new bank account record

  1. File > Assistant > New Bank Account.
  2. Account Description > enter the name of this bank account, for example Current or Reserve.
  3. Account Type > choose the relevant bank account type.
  4. Tip: It's important to make the right selection, as some of the settings on the account will depend on the selection you make here.

  5. Enter the account holder name, sort code and account number.
  6. If this account has an opening balance > complete the following information:
  7. Statement Date Enter the date of the statement youre taking the balance from.
    Account Balance Enter the account balance.

    Note: If you're entering an overdrawn balance, or a credit card which you own money on, enter the balance as a minus value.

  8. To continue > Next.
  9. Depending on whether you want to reconcile this account or not, select one of the following options:

    • Yes, I do want to be able to reconcile this account.
    • No, I do not want to be able to reconcile this account.

    Tip: You'll probably want to reconcile a bank account to check the entries in TASBooks match those on your bank statement, but may not want to reconcile a petty cash account.

  10. To continue > Next.
  11. To select an existing nominal code to use for this bank account > press F2 in the nominal account box > select the relevant nominal code. Alternatively, if you want to create a new nominal account > Add new Nominal Account > enter the relevant details > Save.
  12. To continue > Next.
  13. Check the bank account details are correct > Finish.

To edit a bank account record

  1. Cash Book > Bank Accounts > Maintain Bank Accounts.
  2. Select the relevant account > Edit.
  3. Complete the following information:
  4. Description Enter a description of this bank account.
    Send Mail Depending on whether or not you want to send mail to this supplier, choose either Yes or No.
    Nominal Account Enter the nominal account number for this bank account.
    Nominal Desc Based on the nominal account you enter, the nominal description appears automatically.
    Reconcile Account Choose whether you want to check or reconcile this bank account.
    Account Type Choose the appropriate account type, for example, current deposit, cash credit card etc.
    Sort Code Enter the sort code, if applicable.
    Account Number Enter the account number, if applicable.
    Account Name Enter the account name, if applicable.
    IBAN Enter your IBAN number, if applicable.

    Tip: An international bank account number (IBAN) is a standard format for accurately quoting bank account details when making international payments. You will normally find your accounts IBAN shown on your bank statement.

    Bank Account Name and Address Complete these details, if applicable.
    BIC Enter your BIC number, if applicable.

    Tip: A bank identifier code (BIC) is used to advise a bank how to route payments to an overseas bank. You will normally find your bank's BIC shown on your bank statement.

    Inactive account If this account is no longer in use, select this check box.

    Note: If you do select this account to enter a payment or receipt etc, you'll be warned that the account is inactive. You'll still be able to post transactions to this account, if you need to.

    ePayments and ePayments Service If you want to use the ePayments facility > select Enabled > choose your bank software from the drop-down list.

    Note: If you do select this account to enter a payment or receipt etc, you'll be warned that the account is inactive. You'll still be able to post transactions to this account, if you need to.

  5. To save the bank account record > Save.