Set up and use ePayments

If you have compatible bank software installed on your computer, you can save lots of time with the TASBooks ePayments option. You can use it to create a file to transfer supplier payment details to your online banking software, so you don't have to enter the data twice.

Set up your bank account to use ePayments

  1. On the menu bar, click Cash Book, point to Bank Accounts then click Maintain Bank Accounts.
  2. If a System Configuration Program window appears, click OK to proceed.
  3. Select the relevant bank account, the click Edit.
  4. In the ePayments section, click Enabled.
  5. From the ePayment Service list, click your banking software. If the bank software you use isn't in the list, you can download and install the relevant bank component from:
  6. Click Configure.
  7. Complete the Sage eBanking Configuration window as follows:
  8. Some of the following options may not be available for your banking software.

    Common directory The directory where the e-Payment files and e-Reconcile statement files save to appears here.

    C:\ automatically appears. To amend this, enter the path to the data or click Browse to locate the directory.
    Override common directory If you don't want to use the same directory for e-Payment files and e-Reconcile statements, select this check box.

    If you select this check box you must complete the Statement Reconciliation Service and Payment file options directories.

    Statement Reconciliation Service This is the directory where the statement files from your banking software save to, before you import into e-Reconcile.

    C:\ automatically appears. To amend this, enter the path to the data or click Browse to locate the directory.

    You can also enter the file extension your banking software saves the statement files as, for example, TXT. This ensures only files with that extension appear in the Import window.
    Payment file options This is the directory, file name and extension of the e-Payments file that your on-line banking software uses.

    C:\ automatically appears. To amend this, enter the path to the data or click Browse to locate the directory.

    If you don't enter a file identifier, the file name is the date in the format DDMMYYYY. For example, 01012018.

  9. Click OK, then click Save.
  10. Repeat steps 3 to 8 for each bank account that you want to use ePayments for, then click Save.

Set up your suppliers to pay them via ePayments

  1. On the menu bar, click Purchase, point to Suppliers then click Maintain Suppliers.
  2. Click on the Supplier Code link or press F2 on your keyboard
  3. Double-click on the relevant supplier to open their record.
  4. Click the Settlement Disc / ePayments / Notes tab.
  5. Under Supplier Bank Details, complete the following information:
  6. Use ePayments Click Yes.
    BACS Ref Enter the BACS reference number.
    Beneficiary Enter the name of the supplier’s bank account.
    Bank Name Enter the name of the supplier’s bank.
    Sort Code Enter the sort code for the supplier’s bank account.
    Acct Num Enter the account number for the supplier’s bank account.
    Payment Ref If the payments are going to a building society account, enter the building society reference here.
    BIC If applicable, enter the BIC number for the supplier’s bank.

    A BIC (Bank Identifier Code) is used to advise a bank how to route payments to an overseas bank. You will normally find your bank’s BIC shown on your bank statement.

    IBAN If applicable, enter the IBAN number for the supplier’s bank account.

    An IBAN (International Bank Account Number) is a standard format for accurately quoting bank account details when making international payments. You will normally find your accounts IBAN shown on your bank statement.

  7. Click Save, then click Yes then click Cancel.
  8. On the menu bar, click Purchase, point to Payments on Account then click Enter / Allocate Purchase Ledger Payments.
  9. From the Bank list, click the relevant bank account.
  10. In the Date box, enter the payment date.
  11. Click on the Code link, then double-click the relevant supplier to open their record.
  12. Under Payment Details, in the Method list , click ePayment.
  13. In the Amount box, enter the payment value, then click Save.
  14. You must now allocate the saved payment. To do this, complete one of the following options:

    • To manually select which invoices you want to allocate the payment to, click Manually allocate to invoices then click OK. Double-click each item you want to allocate the payment against, then click Save.
    • You should choose this option if you want to enter a discount, overpayment or underpayment.

    • To automatically allocate the payment to the oldest outstanding invoices, click Automatically allocate to invoices (oldest first) then click OK then click Save.
    • To leave the payment as a payment on account, without allocating it against any outstanding invoices, click Leave payment to be allocated later then click OK.

  15. To close the Enter / Allocate Purchase Ledger Payments window, click Cancel.
  16. Repeat steps 2 to 14 for all suppliers that you want to pay using ePayments.

To create an ePayment file

  1. On the menu bar, click Cash Book, point to ePayments then click View/Manage ePayments.
  2. To delete an ePayment, select the relevant payment, then click Delete.
  3. This won't delete the underlying transaction from TASBooks. If you want to completely remove the transaction from your accounts, you must also delete the underlying transaction in the normal way.

  4. To put an ePayment on hold, select the relevant payment then click Hold.
  5. You can use hold if you didn't want to include a particular ePayment in the current batch of transactions, but save it for sending in a later batch. To release an ePayment that's on hold, select the relevant payment then click Release.

  6. To send all your payments and create a file to import into your banking software, click Send All.
  7. Alternatively, to send one payment, select the appropriate payment then click Send.

  8. To see a detailed breakdown of the payments, click Show Details.
  9. Once you're happy with the payment details, click OK.
  10. Some banking software may need you to enter additional information, if so a window appears for you to enter the necessary information.

  11. Click Save, then click OK.

You've now successfully created the ePayments file and can import it into your banking software. For more information about how to do this, please contact your bank.