TASBooks - ePayments

If you have compatible bank software installed on your computer, you can save lots of time with the TASBooks ePayments option. You can use it to create a file to transfer supplier payment details to your online banking software, so you don't have to enter the data twice.

The following steps contain everything you need to help you process e-Payments in TASBooks.

To set up your bank account to use ePayments

  1. Cash Book > Bank Accounts > Maintain Bank Accounts.
  2. System Configuration Program > when you receive the prompt, to proceed > OK.
  3. Select the relevant bank account > Edit.
  4. ePayments > select Enabled.
  5. ePayment Service > choose your banking software.
  6. Configure > complete the Sage eBanking Configuration window as follows:
  7. Note: Some of the following options may not be available depending on which banking software you select.

    Common directory The directory where the e-Payment files and e-Reconcile statement files save to appears here.

    C:\ automatically appears. To amend this, enter the path to the data or click Browse to locate the directory.
    Override common directory If you don't want to use the same directory for e-Payment files and e-Reconcile statements, select this check box.

    Note: If you select this check box you must complete the Statement Reconciliation Service and Payment file options directories.

    Statement Reconciliation Service This is the directory where the statement files from your banking software save to, before you import into e-Reconcile.

    C:\ automatically appears. To amend this, enter the path to the data or click Browse to locate the directory.

    You can also enter the file extension your banking software saves the statement files as, for example, TXT. This ensures only files with that extension appear in the Import window.
    Payment file options This is the directory, file name and extension of the e-Payments file that your on-line banking software uses.

    C:\ automatically appears. To amend this, enter the path to the data or click Browse to locate the directory.

    Note: If you don't enter a file identifier, the file name is the date in the format DDMMYYYY, for example, 01012016.

  8. To save the configuration settings > OK.
  9. To save any changes you've made to this bank account > Save.
  10. Repeat steps 3 to 8 for each bank account that you want to use ePayments for > Save.

To set up your suppliers to pay them using ePayments

  1. Purchase > Suppliers > Maintain Suppliers.
  2. Press F2 > double-click the relevant supplier.
  3. Settlement Disc / ePayments / Notes tab > Supplier Bank Details > complete the following information:
  4. Use ePayments Choose Yes.
    BACS Ref Enter the BACS reference number.
    Beneficiary Enter the name of the supplier’s bank account.
    Bank Name Enter the name of the supplier’s bank.
    Sort Code Enter the sort code for the supplier’s bank account.
    Acct Num Enter the account number for the supplier’s bank account.
    Payment Ref If the payments are going to a building society account, enter the building society reference here.
    BIC If applicable, enter the BIC number for the supplier’s bank.

    Tip: A BIC (Bank Identifier Code) is used to advise a bank how to route payments to an overseas bank. You will normally find your bank’s BIC shown on your bank statement.

    IBAN If applicable, enter the IBAN number for the supplier’s bank account.

    Tip: An IBAN (International Bank Account Number) is a standard format for accurately quoting bank account details when making international payments. You will normally find your accounts IBAN shown on your bank statement.

  5. To save and close the supplier's record > Save > Save > Cancel.
  6. Purchase > Payments on Account > Enter / Allocate Purchase Ledger Payments.
  7. Bank > choose the relevant bank account > enter the payment date.
  8. Code > enter the supplier's code, or press F2 > select the relevant supplier.
  9. Payment Details > Method > choose ePayment
  10. Amount > enter the payment value > Save.
  11. You must now allocate the saved payment. To do this, complete one of the following options:

    • To manually select which invoices you want to allocate the payment to > choose Manually allocate to invoices > OK > double-click each item you want to allocate the payment against > Save.
    • Tip: You should choose this option if you want to enter a discount, overpayment or underpayment.

    • To automatically allocate the payment to the oldest outstanding invoices > choose Automatically allocate to invoices (oldest first) > OK > Save.
    • To leave the payment as a payment on account, without allocating it against any outstanding invoices > choose Leave payment to be allocated later > OK.

  12. To close the Enter / Allocate Purchase Ledger Payments window > Cancel.
  13. Repeat steps 2 to 11 for all suppliers that you want to pay using ePayments.

To create an ePayment file

  1. Cash Book > ePayments > View/Manage ePayments.
  2. To delete an ePayment > select the relevant payment > Delete.
  3. Note: This won't delete the underlying transaction from TASBooks. If you want to completely remove the transaction from your accounts, you must also delete the underlying transaction in the normal way.

  4. To put an ePayment on hold > select the relevant payment > Hold.
  5. Note: You can use hold if you didn't want to include a particular ePayment in the current batch of transactions, but save it for sending in a later batch. To release an ePayment that's on hold > select the relevant payment > Release.

  6. To send all your payments and create a file to import into your banking software > Send All. Alternatively, to send one payment > select the appropriate payment > Send.
  7. To see a detailed breakdown of the payments > Show Details.
  8. Once you're happy with the payment details > OK.
  9. Tip: Some banking software may need you to enter additional information, if so a window appears for you to enter the necessary information.

  10. Save > OK.

You've now successfully created the ePayments file and can import it into your banking software. For more information about how to do this, please contact your bank.

The following steps contain everything you need to help you process e-Payments in TASBooks.

To set up your bank account to use ePayments

  1. Cash Book > Bank Accounts > Maintain Bank Accounts.
  2. System Configuration Program > when you receive the prompt, to proceed > OK.
  3. Select the relevant bank account > Edit.
  4. ePayments > select Enabled.
  5. ePayment Service > choose your banking software.
  6. Configure > complete the Sage eBanking Configuration window as follows:
  7. Note: Some of the following options may not be available depending on which banking software you select.

    Common directory The directory where the e-Payment files and e-Reconcile statement files save to appears here.

    C:\ automatically appears. To amend this, enter the path to the data or click Browse to locate the directory.
    Override common directory If you don't want to use the same directory for e-Payment files and e-Reconcile statements, select this check box.

    Note: If you select this check box you must complete the Statement Reconciliation Service and Payment file options directories.

    Statement Reconciliation Service This is the directory where the statement files from your banking software save to, before you import into e-Reconcile.

    C:\ automatically appears. To amend this, enter the path to the data or click Browse to locate the directory.

    You can also enter the file extension your banking software saves the statement files as, for example, TXT. This ensures only files with that extension appear in the Import window.
    Payment file options This is the directory, file name and extension of the e-Payments file that your on-line banking software uses.

    C:\ automatically appears. To amend this, enter the path to the data or click Browse to locate the directory.

    Note: If you don't enter a file identifier, the file name is the date in the format DDMMYYYY, for example, 01012016.

  8. To save the configuration settings > OK.
  9. To save any changes you've made to this bank account > Save.
  10. Repeat steps 3 to 8 for each bank account that you want to use ePayments for > Save.

To set up your suppliers to pay them using ePayments

  1. Purchase > Suppliers > Maintain Suppliers.
  2. Press F2 > double-click the relevant supplier.
  3. Settlement Disc / ePayments / Notes tab > Supplier Bank Details > complete the following information:
  4. Use ePayments Choose Yes.
    BACS Ref Enter the BACS reference number.
    Beneficiary Enter the name of the supplier’s bank account.
    Bank Name Enter the name of the supplier’s bank.
    Sort Code Enter the sort code for the supplier’s bank account.
    Acct Num Enter the account number for the supplier’s bank account.
    Payment Ref If the payments are going to a building society account, enter the building society reference here.
    BIC If applicable, enter the BIC number for the supplier’s bank.

    Tip: A BIC (Bank Identifier Code) is used to advise a bank how to route payments to an overseas bank. You will normally find your bank’s BIC shown on your bank statement.

    IBAN If applicable, enter the IBAN number for the supplier’s bank account.

    Tip: An IBAN (International Bank Account Number) is a standard format for accurately quoting bank account details when making international payments. You will normally find your accounts IBAN shown on your bank statement.

  5. To save and close the supplier's record > Save > Save > Cancel.
  6. Purchase > Payments on Account > Enter / Allocate Purchase Ledger Payments.
  7. Bank > choose the relevant bank account > enter the payment date.
  8. Code > enter the supplier's code, or press F2 > select the relevant supplier.
  9. Payment Details > Method > choose ePayment
  10. Amount > enter the payment value > Save.
  11. You must now allocate the saved payment.

  12. If you want to manually select which invoices you want to allocate the payment to > choose Manually allocate to invoices > OK. From the list of invoices, credit notes etc, double-click each item you want to allocate the payment against > Save.
    • Tip: You should choose this option if you want to enter a discount, overpayment or underpayment.

    • To automatically allocate the payment to the oldest outstanding invoices > choose Automatically allocate to invoices (oldest first) > OK > Save.
    • To leave the payment as a payment on account, without allocating it against any outstanding invoices > choose Leave payment to be allocated later > OK.
    • To close the Enter / Allocate Purchase Ledger Payments window > Cancel.
    • Repeat steps 2 to 13 for all suppliers that you want to pay using ePayments.

To create an ePayment file

  1. Cash Book > ePayments > View/Manage ePayments.
  2. To delete an ePayment > select the relevant payment > Delete.
  3. Note: This won't delete the underlying transaction from TASBooks. If you want to completely remove the transaction from your accounts, you must also delete the underlying transaction in the normal way.

  4. To put an ePayment on hold > select the relevant payment > Hold.
  5. Note: You can use hold if you didn't want to include a particular ePayment in the current batch of transactions, but save it for sending in a later batch. To release an ePayment that's on hold > select the relevant payment > Release.

  6. To send all your payments and create a file to import into your banking software > Send All. Alternatively, to send one payment > select the appropriate payment > Send.
  7. To see a detailed breakdown of the payments > Show Details.
  8. Once you're happy with the payment details > OK.
  9. Tip: Some banking software may need you to enter additional information, if so a window appears for you to enter the necessary information.

  10. Save > OK.

You've now successfully created the ePayments file and can import it into your banking software. For more information about how to do this, please contact your bank.

© Sage (UK) Ltd 2016. All rights reserved

Sage