TASBooks - Remittance advices

To produce remittances, you need to select the supplier you want to pay and the invoices to be included for payment on the remittance advice. You can also include the supplier’s credit notes on a remittance advice.

Using this option you can also edit or delete and re-edit remittance advices until the details are correct. Once you create remittance advices, you can print and email them. You can also use this option to print cheques.

The following steps contain everything you need to produce remittances in TASBooks.

To create remittance advices

  1. Purchase > Payments with Remittances > Create / Delete Remittance Advices (option 362).
  2. Date > enter the date you want to start listing your outstanding invoices.
  3. Code > enter the relevant supplier code. Alternatively, press F2 > select the relevant supplier.
  4. To view a list of outstanding invoices > Select.
  5. Select the invoices you want to pay in one of the following ways:

    • To control the amount of discount and or cash that will be allocated to each transaction > press the Tab key to move through the Allocated Discount and Allocated Cash Amount boxes.
    • To allocate the total amount of the item to the remittance advice > double-click on the invoice line that you want to add.
    • To automatically allocate all the outstanding invoices for that supplier to the remittance advice > Allocate All.

  6. To save the remittance advice > Save > Yes.
  7. Continue until you've entered all the required payments for your suppliers.

Printing remittance advices and cheques

  1. Purchase > Payments with Remittances > Print Remittance Advices / Cheques (option 363).
  2. Cheque Date > enter the date for the payment or cheque.
  3. Enter the starting and ending supplier for the remittances.
  4. Options > Print Cheques > choose the appropriate option.
  5. Select one of the following options:

    • Use Standard Stationery - Select this option if you want to print using pre-printed stationery, or on plain paper or letterhead. To change the stationery selected > Change > select the relevant option > OK.
    • Use Microsoft Word Templates - Select this option if you want to print using a Microsoft Word document.

  6. Print > Cancel.

To email remittance advices

Note: You can email documents in either PDF or HTML format. You can check or amend the selected format from Central > General Company Information > TASBooks Configuration (option 012) > System > Email Addressing.

  1. Purchase > Payments with Remittances > Print Remittance Advices / Cheques (option 363).
  2. Cheque Date > enter the date for the payment/cheque.
  3. Enter the starting and ending supplier for your remittances.
  4. Options > select Use email > Print.
  5. Enter the required information on the email > Send.
  6. If prompted to allow the email to access your email software > Yes.

The following steps contain everything you need to produce remittances in TASBooks.

To create remittance advices

  1. Purchase > Payments with Remittances > Create / Delete Remittance Advices (option 362).
  2. Date > enter the date you want to start listing your outstanding invoices.
  3. Code > enter the relevant supplier code. Alternatively, press F2 > select the relevant supplier.
  4. To view a list of outstanding invoices > Select.
  5. Select the invoices you want to pay in one of the following ways:

    • To control the amount of discount and or cash that will be allocated to each transaction > press the Tab key to move through the Allocated Discount and Allocated Cash Amount boxes.
    • To allocate the total amount of the item to the remittance advice > double-click on the invoice line that you want to add.
    • To automatically allocate all the outstanding invoices for that supplier to the remittance advice > Allocate All.

  6. To save the remittance advice > Save > Yes.
  7. Continue until you've entered all the required payments for your suppliers.

Printing remittance advices and cheques

  1. Purchase > Payments with Remittances > Print Remittance Advices / Cheques (option 363).
  2. Cheque Date > enter the date for the payment or cheque.
  3. Enter the starting and ending supplier for the remittances.
  4. Options > Print Cheques > choose the appropriate option.
  5. Select one of the following options:

    • Use Standard Stationery - Select this option if you want to print using pre-printed stationery, or on plain paper or letterhead. To change the stationery selected > Change > select the relevant option > OK.
    • Use Microsoft Word Templates - Select this option if you want to print using a Microsoft Word document.

  6. Print > Cancel.

To email remittance advices

Note: You can email documents in either PDF or HTML format. You can check or amend the selected format from Central > General Company Information > TASBooks Configuration (option 012) > System > Email Addressing.

  1. Purchase > Payments with Remittances > Print Remittance Advices / Cheques (option 363).
  2. Cheque Date > enter the date for the payment/cheque.
  3. Enter the starting and ending supplier for your remittances.
  4. Options > select Use email > Print.
  5. Enter the required information on the email > Send.
  6. If prompted to allow the email to access your email software > Yes.