TASBooks - To copy an existing company

When you set up a new company, TASBooks creates a set of accounts and nominal accounts customised to your company’s status and type of business. However, if you already have an existing company with a structure you want to use, you can base your new company on that existing company.

When you copy a company, the following information transfers to your new company:

  • Chart of Accounts structure.
  • Nominal groups.
  • Departments.
  • Default nominal codes.
  • Financial statements.
  • Bank account records.

You can also choose to bring forward other information, such as products, customer and supplier records. No transactional or financial information will be transferred.

The following steps contain everything you need to copy an existing company in TASBooks.

To copy an existing company

  1. From the TASBooks Company Manager window, select the company you want to copy > right-click > Copy Company Data.
  2. Enter the details of your new company > Next.
  3. Check the information is correct > Finish > Close.

You've successfully copied an existing company. The first time you open this company, you're asked to enter certain information and to choose the records from the copied company that you want to retain. For more information about how to do this, refer to the following section.

To set up your copied company

  1. From the TASBooks Company Manager window, select the copied company > Start TASBooks.
  2. Select one of the following options:

    • Create exact copy - If you want the new company to be an exact copy of the original, select this option.
    • Copy specific information - If you want to enter data specific to the new company, such as financial year end and VAT information, select this option.

  3. Click Next.

    4. Note: If you chose to create an exact copy of the original company, proceed to step 9.

  4. Select one of the following options: 

    • If you want a monthly based financial year > select the starting month and year.
    • If you want your financial year split into 13 periods of 4 weeks, select this option > enter the date you want your financial year to start from.
    • If you're based in the UK and your financial year runs in line with the tax year, select this option > choose the year you want to start from.

    Tip: Your business financial year is a twelve month period that you choose to track your finances. Many businesses choose a financial year which starts in January and ends in December. Other businesses may choose a financial year depending on seasonal aspects of their business. Depending on your type of business, it might be beneficial to match your financial year to the tax year.

  5. Click Next.
  6. Depending on whether or not your company is registered for VAT, select one of the following options:

    • I am not VAT registered.
    • I am VAT registered. Then enter your VAT prefix, company registration number and choose your reporting period.

    Note: If you're registered for VAT and based in the UK, choose the prefix GB. If you're based in Ireland and VAT registered, choose the prefix IE.

  7. Click Next.
  8. Choose the records from the copied company that you want to retain in the new company > Next.
  9. Check the summary information is correct > Finish > Close.

    10. Note: If you choose a 13 period financial year in step 4, once you've created your company you should check or enter the dates of each period for the current and previous years, up to 4 years past. You can do this from Central > Central Information > Maintain Accounting Period Dates (option 021). If you're unsure of which options to choose for your company, you should speak to your accountant or financial adviser. Before you start entering any transactions in this new company, you should check your bank account records and VAT settings.

The following steps contain everything you need to copy an existing company in TASBooks.

To copy an existing company

  1. From the TASBooks Company Manager window, select the company you want to copy > right-click > Copy Company Data.
  2. Enter the details of your new company > Next.
  3. Check the information is correct > Finish > Close.

You've successfully copied an existing company. The first time you open the copied company, you're asked to enter certain information and to choose the records from the copied company that you want to retain. For more information about how to do this, refer to the following section.

To set up your copied company

  1. From the TASBooks Company Manager window, select the copied company > Start TASBooks.
  2. Select one of the following options:

    • Create exact copy - If you want the new company to be an exact copy of the original, select this option.
    • Copy specific information - If you want to enter data specific to the new company, such as financial year end and VAT information, select this option.

  3. Click Next.

    4. Note: If you chose to create an exact copy of the original company, proceed to step 9.

  4. Select one of the following options: 

    • If you want a monthly based financial year > select the starting month and year.
    • If you want your financial year split into 13 periods of 4 weeks, select this option > enter the date you want your financial year to start from.
    • If you're based in the UK and your financial year runs in line with the tax year, select this option > choose the year you want to start from.

    Tip: Your business financial year is a twelve month period that you choose to track your finances. Many businesses choose a financial year which starts in January and ends in December. Other businesses may choose a financial year depending on seasonal aspects of their business. Depending on your type of business, it might be beneficial to match your financial year to the tax year.

  5. Click Next.
  6. Depending on whether or not your company is registered for VAT, select one of the following options:

    • I am not VAT registered.
    • I am VAT registered. Then enter your VAT prefix, company registration number and choose your reporting period.

    Note: If you're registered for VAT and based in the UK, choose the prefix GB. If you're based in Ireland and VAT registered, choose the prefix IE.

  7. Click Next.
  8. Choose the records from the copied company that you want to retain in the new company > Next.
  9. Check the summary information is correct > Finish > Close.

    10. Note: If you choose a 13 period financial year in step 4, once you've created your company you should check or enter the dates of each period for the current and previous years, up to 4 years past. You can do this from Central > Central Information > Maintain Accounting Period Dates (option 021). If you're unsure of which options to choose for your company, you should speak to your accountant or financial adviser. Before you start entering any transactions in this new company, you should check your bank account records and VAT settings.

© Sage (UK) Ltd 2016. All rights reserved

Sage