TASBooks - Receipts with discounts, underpayment or overpayment

Sometimes you might need to allocate a receipt from a customer to an invoice where the invoice amount is not exactly the same as the amount of the receipt. This can be due to the customer receiving a settlement discount, bank charges being added to the invoice amount, gains or losses due to currency fluctuation or a simple over or under payment by the customer.

If this occurs, you can still allocate the receipt and then post the overpayment or under payment to the correct nominal account. The nominal account used will be the appropriate code set up in the Default NL Accounts section of the Central > General Company information > TASBooks Configuration window (option 012).

The following steps contain everything you need to know about entering and allocating receipts with a discount, underpayment or overpayment in TASBooks.

To enter a customer receipt, and allocate it with a discount, underpayment or overpayment

  1. Sales > Receipts > Enter / Allocate Sales Receipts (option 251).
  2. Bank and Posting Details > complete the following information:
  3. Bank Enter the bank account the money is being paid into.
    Date Enter the date of the receipt.
    Code Enter the customer's code. Alternatively, press F2 > select the relevant customer.
  4. To use the TAS Payment Service, click the TAS Payment Services button. For more information, please refer to your TAS Payment Services guide from Help > Manuals.
  5. Receipt Details > complete the following information:
  6. Slip Ref Enter a slip reference.

    Note: If a receipt don't have a slip number, it won't appear in the bank reconciliation screen.

    Cheque No Enter the cheque number.
    Cheque No Enter the cheque date.
    Amount Enter the amount of the receipt.
  7. Press the Tab button on your keyboard > when prompted to save the receipt > Yes.
  8. Within the Allocate Credit window, select manually allocate to Invoices > OK.
  9. Select the invoice you want to pay > press the Tab button on your keyboard.
  10. To enter a discount, overpayment or underpayment > press the finder button to the right of the Allocated Disc Amount line.
  11. Within the Split Allocation window, enter the amount of the discount, overpayment or underpayment in the relevant box > OK.
  12. To save the receipt allocation > Save > Yes.

Note: The discount, overpayment or underpayment automatically posts to the relevant nominal code that you specified in the Default NL Accounts section of the TASBooks Configuration window (option 012).

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