Set up your company
If you set up your company information before you start creating employees in Sage 50 Payroll, you can assign this information to employees as you create their records.
All these options can be accessed from the Company navigation bar.
Use the Pay Elements option to create the different payment and deduction types that make up your employees salary. For example, basic pay, overtime and commission. Doing this means that your employees can see all the payments and deductions on their payslips.
Changes to pension legislation mean that employers will need to ensure that all employees have the opportunity to save for their retirement through a suitable occupational pension scheme. These changes are being introduced gradually for employers, based on the number of people employed. Your new version of Sage 50 Payroll has been updated so you can fulfil the requirements of the pension reforms.
The e-Banking option is a quick, safe and secure and way to make your payments. It helps you to control your cash flow as you can see the date that payments are due to leave your account, so you can ensure that sufficient funds are available. The e-Banking option creates payment files that can be used by your online banking service to:
- Make payments directly into your employees' bank accounts.
- Make your monthly or quarterly payments to HMRC.
View compatible banks
Create employee records
Once you've set up your company details you need to create your employee records. You can do this using the Quick Employee option, or the Employee Wizard. Read more about creating employee records.
To use the Quick Employee option:
- Employee > Quick Employee > enter the employee's details.
Make sure you complete each box marked * and include the details from your employee's starter form, such as a P45 or P46.
Once you've entered all of the employee's details:
- To save and keep some details as a template for the next record > Save & Retain, otherwise > Save & Clear.
Enter your YTDs
If you're starting part-way through the tax year, to make sure your tax and national insurance (NI) calculations are accurate, you need to enter the year to date (YTD) values for all of your employees. You can get this information from the P11 Deduction Cards. Read more about entering YTD values.
To enter the information:
- Select the employee > Employee > YTD Values > enter the relevant values > Save > Close.
Look after your data
Itâ€™s really important that you take regular backups so that you can recover your data should it become corrupt or unusable. You can then use these backups to replace any missing data, saving you hours of time having to re-enter the information. When you back up depends on how often new information is added to your software and when you perform important tasks, such as paying your employees and updating their records. Read more about how to back up and restore your data.
Checking your data
To check the information in your software and highlight anything unusual or inconsistent, you can use the Health Check routine. For example, it will highlight any employee with a date of birth in the future, or missing pay periods. Some of the information reported may need correcting, while other details are for information only. Performing a health check on your data is now even more important since the introduction RTI.