Online submissions

With Sage Quickpay, you can produce a number of ROS online submission files and upload them to the Revenue website.

Before you start

Register with ROS

To make your submission online to Revenue, if you haven't already done so you must register with ROS. To register now, visit the ROS website and follow the on-screen instructions. If you need any help with this, please contact the ROS technical help desk:

  • By phone - 1890 201 106. If you're calling from outside the Republic of Ireland, dial +353 1 702 3021.

Note: Registering with ROS may take you a few weeks, so allow plenty of time for this.

Check your company information

Your company information is included on your returns to Revenue. You must check this is up to date and correct in:

  • Company/Payroll Setup > Company/Payroll Details > General tab.

Note: ROS may reject your submission if they find spaces or dashes on your phone and fax numbers, or special characters in your address, for example, ( ) @ # %.

Generate new starter information for upload to ROS

When a new employee joins your company, or a previous employee rejoins your company, you must submit a new starter form to Revenue. The following sections take you through the steps you must complete to do this. For more information, simply click the relevant option below.

1. Preparation

2. Add the employee to your payroll

3. Generate the new starter form

4. Submit the new starter file on the ROS website

1. Preparation

Before you start to enter your employee's details in to Sage Quickpay, make sure you have the information you need:

  • Personal public service (PPS) number - Every employee should have a valid PPS number. If they don't, you need their date of birth and home address. Revenue use this information to match the new starter form you submit to ROS to the records they already have for the employee.
  • Your employee's P45 - If the employee provides you with a P45 from their previous employer, you need this information to generate a P45 (Part 3) new starter form for upload to ROS.
  • Year to date values - If you're moving to Sage Quickpay part-way through the year from another software provider and adding existing employees, you need their year to date values.

2. Add the employee to your payroll

Once you have all of the information you need to set up your employee record, you can enter these details in to Sage Quickpay.

Tip: If an employee leaves and rejoins your company in the same tax year, you don't need to set up a new record for them. You can simply reactivate their existing employee record.

To create a new employee record
  1. On the menu bar, click Processing then Employee Details.
  2. Click Set Up New Employees and follow the on-screen prompts.
To reinstate a leaver
  1. On the menu bar, click Processing then Employee Details.
  2. Next to the Emp No. box, click browse  and click the relevant employee.
  3. Click the Details 2 tab.
  4. Under Employment Start/Finish Dates, in the Finish Date box, remove the value.
  5. In the Finish Period box, remove the value. 
  6. Click the Details 1 tab.
  7. Click the Tax/USC Status arrow and click Week 1 / Month 1.
  8. Click Save then Cancel.

3. Generate the new starter form

  1. On the menu bar, click Reports then Reports and Payslips.
  2. Under ROS, select one of the following options:

    • P45 Part 3 to ROS - If the employee provides you with a P45 from their previous employer, select this option.
    • P46 to ROS - If the employee doesn't provide you with a P45 from their previous employer, select this option.

  3. To proceed, simply follow the on-screen instructions.

4. Submit the new starter file on the ROS website

For more information about how to do this, please contact the ROS technical help desk directly:

  • By phone - 1890 201 106, if you're calling from outside Ireland, dial +353 1 702 3021.

Note: Once Revenue receive the new starter form, they issue you with a P2C tax credit certificate specific to this employee. Once received, you must enter this information in to Sage Quickpay using the Tax Credit Import option.

Generate leaver P45 information for upload to ROS

No matter why an employee is leaving your business, you'll want to make sure everything goes smoothly. The following sections take you through the steps you must complete. For more information, simply click the relevant option below.

1. Preparation

2. Make the employee a leaver

3. Produce the employee's P45 file

4. Submit the P45 file on the ROS website

1. Preparation

Before you mark an employee as a leaver, make sure you process their final pay and include all outstanding payments and deductions. This incudes payments such as overtime, and might include payments that wouldn't normally appear on their payslip, for example, holiday or redundancy pay.

2. Make the employee a leaver

You can make someone a leaver in one of two ways:

  • If you're paying the employee their final pay in the current period, you can make them a leaver on their final timesheet.
  • If you've already paid the employee their final pay in a previous period, you make them a leaver within their employee record.

Read more >>

3. Produce the employee's P45 file

You must provide anyone who leaves your company with a P45. If you use ROS, you can generate a P45 file within Sage Quickpay and upload it to the ROS website. You can then print the employee's official P45 from the ROS website.

Note: If you're not registered with ROS, you must generate a P45 plain paper report. You can then manually transfer the details from this report on to the official Revenue P45 stationery.

4. Submit the P45 file on the ROS website

For more information about how to do this, please contact the ROS technical help desk directly:

  • By phone - 1890 201 106, if you're calling from outside Ireland, dial +353 1 702 3021.

Note: Once you submit the P45 file on the ROS website, you can print the employee's official P45 from your ROS inbox.

Generate your company's P30 return for upload to ROS

At the end of each tax month, you should check your P30 to see how much you owe to Revenue. If you process your payroll and make your P30 submissions on a monthly basis, you can follow these steps each time you run your payroll. If you process your payroll on a weekly, two-weekly or four-weekly basis, you should only follow these steps after you finish the last payroll run in the P30 reporting month or quarter.

1. Preparation

2. Generate the P30 file for upload to ROS

3. Submit the P30 file on the ROS website

4. Record the P30 payment reference in Sage Quickpay

1. Preparation

Before you generate your monthly or quarterly P30 return, make sure you:

2. Generate the P30 file for upload to ROS

  1. On the menu bar, click Reports then Reports and Payslips.
  2. Under ROS, select P30 to ROS then follow the on-screen prompts.

3. Submit the P30 file on the ROS website

For more information about how to do this, please contact the ROS technical help desk directly:

  • By phone - 1890 201 106, if you're calling from outside Ireland, dial +353 1 702 3021.

Note: Once you submit the P30 file on the ROS website, you receive a confirmation email in your ROS inbox with the payment reference number stated on it. If you ever need to query the payment with Revenue, you can simply provide them with this number.

4. Record the P30 payment reference in Sage Quickpay

  1. On the menu bar, click Company/Payroll Setup then P30 /CC124.
  2. Locate the relevant P30 reporting month then complete the following information:

    3. Note: If you submit your returns on a quarterly basis, you can complete the following information in any of the three months associated with the relevant quarter.

    Date Paid The date of your payment to Revenue.
    Rec. No. The reference number or cheque number associated with the P30 payment, if applicable.
    Rec. Date The date of the receipt associated with the tax return period.
  3. Click Save.

Generate your company's P35 year end return for upload to ROS

As part of the year end routine, you must generate your company's annual P35 return and submit it to Revenue. To help you to process your year end, we've created an interactive online guide, with simple to follow steps and other useful information. Take a look >>

As well as ROS returns, you can also generate a range of other online submission files.

e-Banking submissions

If you use online banking, you create a bank transfer file which contains all of your employee's payment details. You can then upload this file to your bank, where they make the payments directly to your employees' bank account. This means you can make payments directly to your employee's bank accounts from your computer, without the restriction of normal bank opening hours. Read more >>

Pension provider submissions

If you collect pension contributions from your employees or make contributions on their behalf, you can generate a pension contribution file. If your pension provider wants this information sent to them electronically, you can upload this file to them, where they make the payments directly to your employees' pension account. Read more >>

Central Statistics Office (CSO) reporting submissions

If the CSO has selected your company for surveying, you must enable the CSO reporting option. You can then generate the following quarterly reports and submit them to the CSO:

  • Earnings, hours and employment cost survey (EHECS).
  • National employment survey (NES).

Here, you can find what you're asking us about online submissions.

When should I submit my 2016 P35 returns to Revenue?

How can I pay an employee who's already left and received their P45?

Can I combine multiple payrolls to generate a single P30 or P35 submission file for Revenue?